Tag Archives: to-do list

Scheduling Ideas for Non-Schedulers (Guest Post)

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White electronic weekly planner, hand holding stylus
Image by Jess Bailey from Pixabay

Scheduling Ideas for Non-Schedulers

by Steph Beth Nickel

One of the biggest plusses of freelancing is the opportunity to set a flexible schedule.

And one of the biggest challenges of freelancing is the opportunity to set a flexible schedule.

Even when I worked outside the home, I especially enjoyed jobs without a rigid schedule.

If you regularly set specific days and times to accomplish each tasks—and stick with your schedule—some of the following tips may seem self-explanatory and others ill-advised.

But for those of us who prefer to see each day as a brand new, somewhat unpredictable adventure, here are some thoughts:

  1. Make a list of all the tasks you want to accomplish during the day or the week. (Make note of any deadlines, especially those that are externally imposed. It can also be good to set a reasonable deadline for other tasks, especially those you tend to put off. This one I’m learning from experience.)
  2. Make note of those things on your list that have specified times (i.e., doctor’s appointments, coffee dates, birthday parties, etc.)
  3. Divide the remainder of the items into three categories, something like Yes!, Important, and Would Be Nice.
  4. Determine how best to accomplish everything on the first two lists and maybe one or two things from the third.
  5. Instead of setting a specific time to accomplish a task, determine if you will do so in the morning, the afternoon, or evening. (Be sure to be honest with yourself. I often leave things until the evening and then flame out on the couch.)
  6. Learn to be content with the fact that there will be days that you have to move things to another day—even things that were on your Yes! and Important lists.
  7. Remember that taking care of your health will help you accomplish things more quickly and efficiently. (When we understand this, we realize we actually don’t have time to neglect physical activity and healthy eating.)
  8. Finding the rhythm that works best for you will likely take trial and error. You may want to experiment using a timed planner. You may be surprised at how well it works for you, even if you do identify as a Non-Scheduler.
  9. Don’t try to work on every area at once. (I’m speaking to myself here.) Better to implement changes little by little whenever possible. James Clear, author of Atomic Habits suggests breaking down goals into habits that take two minutes—TWO MINUTES—to accomplish. The more you implement and then add to those two-minute goals, the more you’ll see progress as you move toward creating an achievable Action Plan (aka your To-Do List).

I’d love to hear your suggestions for scheduling and achieving tasks.

Photo credit: Jaime Mellor Photography

As an editor, Steph Beth Nickel has the honour of coming alongside writers to help them polish their work. As the coauthor of Paralympian Deb Willows’s memoirs, Steph has been blessed to work with this amazing woman. And as a future self-published author, with the Lord’s help, Steph has taken brave steps toward publication.

If you would like more information about her services, you can contact her at stephbethnickelediting@gmail.com.

You’re invited to visit her website: http://stephbethnickeleditor.com/.

You can join her Editing Tips Facebook group here: https://www.facebook.com/groups/418423519384351.

Creating White Space (Guest Post)

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Open day planner with red ribbon marker and fountain pen.
Image by Sophie Janotta from Pixabay

Creating White Space

by Steph Beth Nickel

How do you feel when you open a book and see a solid page of text with virtually no white space?

More importantly…

How do you feel when you open your schedule and see virtually no white space?

Do you feel overwhelmed just thinking about it?

What can you do to overcome the overwhelm and avoid burnout?

Here are eight suggestions:

  1. As a Christian, prayer is always the best place to begin.
  2. Divide your To-Do List into three categories. The three I use are Yes!, Maybe, and Would Be Nice. Be careful how many things you list in your Yes! column. I would highly recommend adding Downtime (in ink) to your Yes! column every day. Go for a walk. Read a book. Listen to a podcast. Don’t let things you’ve always wanted to do end up in the Would Be Nice column week after week.
  3. Take a look at your Procrastination List. Offload any of the responsibilities you can’t realistically accomplish in the near future. Add (and complete) at least one remaining item to each week’s schedule until the list is cleared. When I cross something off my Procrastination List, it feels as rewarding as crossing ten things off my everyday list and energizes me to get back to the day-to-day.
  4. When creating your To-Do List, be honest about your strengths and weaknesses. For example, if you have the luxury of creating your own schedule and you have more energy in the morning, complete the tasks that require extra energy and brain power before lunch whenever possible.
  5. Remember that no is not a bad word. We’ve all been in situations when someone asked us to do something that would only take an hour or two, but it felt like the proverbial straw that would break the camel’s back. It’s okay to decline. I know this is true, but I’m still learning to apply said truth.
  6. When asked to take on a responsibility that you would really like to accept, ask yourself what you can remove from your schedule instead of trying to shoehorn in the new task.
  7. Make use of the Auto Responder on your email and let people know that you will be incommunicado when you’re on vacation. Resist the temptation to check in. True Confession: While I love making IRL (in real life) connections, my phone has become this extravert’s connection to the outside world, and I have to be extremely disciplined when it comes to setting it aside.
  8. As you get older, it will likely become evident that you can’t accomplish everything you dream of. While this can be discouraging, it can also help us determine our highest priorities and create a To-Do List that mainly includes those things we would regret not accomplishing. For example, those dishes really can wait until morning. Playing a game with your family, meeting an old friend for coffee, or sitting down to work on that book you want to publish are likely more important.

Create white space in your schedule—and guard it diligently.

Take it from someone who, for the most part, loves to spin “all the plates”…

Sometimes it’s best to tuck the majority of those plates in the cupboard—at least for now.

Photo credit: Jaime Mellor Photography

As an editor, Steph Beth Nickel has the honour of coming alongside writers to help them polish their work. As the coauthor of Paralympian Deb Willows’s memoirs, Steph has been blessed to work with this amazing woman. And as a future self-published author, with the Lord’s help, Steph has taken brave steps toward publication.

If you would like more information about her services, you can contact her at stephbethnickelediting@gmail.com.

You’re invited to visit her website: http://stephbethnickeleditor.com/.

You can join her Editing Tips Facebook group here: https://www.facebook.com/groups/418423519384351.